Document an Instrument
Self-Service Documentation • Registry Record

Document an Instrument

Create an unverified registry record by adding instrument details, required identity images, and optional supporting documentation. When visible wood grain is available, ToneProof may capture a grain-based signature to support future identification and record continuity.

A documentation credit is required to submit this record.

ToneProof documentation and registry

What this is

  • Self-service creation of an unverified ToneProof registry record
  • Useful for documenting current condition, identity details, and supporting materials
  • Optional wood-grain signature capture when a suitable surface is visible

Why people use it

  • Create a dated baseline for future verification or resale
  • Maintain documentation for insurance, archive, or personal records
  • Preserve provenance and supporting artifacts over time

Verified session users may also complete this intake in advance so ToneProof can review instrument details before the scheduled session.

1. Instrument details

Add the core identity details for this instrument, along with optional registry context such as string count, estimated value, and seal code.

2. Required identity capture

Add the required identity images for the front lower bout and back of neck. These are the only images intended for future matching and comparison. For each required area, indicate whether visible wood grain is present.

Front capture group

Capture two images of the front lower bout area.

Front image 1 required

Primary front lower bout image.

Capture photo

Front image 2 required

Second image of the same area with a slightly different angle or distance.

No photo yet

Neck back capture group

Capture two images of the back of neck.

Neck back image 1 required

Primary back-of-neck image.

No photo yet

Neck back image 2 required

Second image of the same area with a slightly different angle.

No photo yet

3. Optional documentation

Add supporting record images for archive, review, and provenance. These images help document the instrument but are not intended for model matching.

Back body documentation

Optional back-of-body images for the registry record.

Back body image 1 optional

Primary back-of-body documentation image.

No photo yet

Back body image 2 optional

Alternate back-of-body documentation image.

No photo yet

Headstock

Optional documentation image of the headstock.

Serial

Optional close-up of the serial number area.

Label

Optional image of interior label or maker label.

Additional documentation

Optional extra record images for the archive.

Having trouble with the camera buttons?

4. Condition

Add any visible condition notes and optional condition photos for the record.

Condition photos

Optional supporting photos of wear, repairs, marks, or other notable details.

5. Supporting artifacts

Add optional supporting files such as receipts, certificates, signed paperwork, or other archival material.

Artifact uploads

Accepted examples: certificates, receipts, provenance notes, signatures, or related documents.

A documentation credit is required to submit this record.

Need a credit? Purchase documentation credits from the dashboard.

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